For brokerages
An HOA disclosure brief for every agent, on every deal.
When one of your agents represents a buyer in an HOA community, someone has to read more than 60 pages of CC&Rs, financials, and a reserve study before the contingency window closes. HOA Notes does that read and returns a 10-page brief in under an hour: a Risk Score 0 to 100, a red-flag list ranked by severity, and 5 talking points the agent can take to the buyer. Page citations on every claim.
Covers 10 states: CA, TX, FL, VA, AZ, CO, NV, WA, NC, IL. Self-serve through a broker portal you manage.
Why brokerages use it
The disclosure step is where missed risk becomes the brokerage's problem.
Reserve shortfalls and pending litigation are what turn into special assessments and post-close disputes. They sit in the densest part of the packet, and the person reading that packet is usually an agent between showings with the contingency clock running. That is the easiest place for something material to slip through.
A brief on every deal changes the default. Instead of a 60-page PDF to skim, the agent opens a 10-page summary with the risks ranked and every claim tied to a page. The buyer gets talking points they can act on. And you have a record that the packet was actually read.
The numbers behind the risk
1 in 2
HOA communities underfunded below the recommended reserve level
Foundation for Community Association Research
91%
of community associations reported unexpected expense increases in 2023
Foundation for Community Association Research, 2023
365,000+
HOA communities across the United States
Community Associations Institute
How it works
Three steps, and your agent has the brief before the next showing.
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01
An agent uploads the packet
Any agent on your roster drops the full disclosure package into the portal: CC&Rs, bylaws, reserve study, financials, board minutes, plus the SPQ, TDS, and NHD. We auto-identify each document type. Multiple PDFs work; we treat them as one bundle.
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02
Our pipeline reads every page
Automated extraction pulls the financials, rule restrictions, governance structure, architectural enforcement, and state disclosure coverage, then computes a Risk Score from 10 sub-scores. SPQ, TDS, and NHD documents are analyzed and appended to the brief.
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03
The agent gets a 10-page brief
Under an hour, print-friendly. The Risk Score with a confidence grade, a red-flag list ranked by severity, 5 talking points for the buyer, a missing-disclosures checklist, and a page citation on every claim.
What every seat includes
A seat is one named agent, with room to run.
Each seat covers one agent for up to 35 briefs a month, which is more headroom than most agents use even in a busy season.
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Up to 35 briefs per agent per month
Per named seat. Enough room that brief volume is rarely the limit on how an agent works.
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A broker admin portal
Add and remove agents, see what has been run, and manage the roster yourself. No per-order sales involvement.
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The full brief on every order
Risk Score, severity-ranked red flags, 5 talking points, a disclosure coverage map, legal compliance flags, and page citations. The same brief per-packet buyers receive.
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Coverage in 10 states
CA, TX, FL, VA, AZ, CO, NV, WA, NC, and IL. The legal compliance flags are calibrated to each state's HOA and condominium act.
Pricing
$1,200 per seat per year. Ten-seat minimum.
Billed annually through Stripe. Each seat covers one named agent for up to 35 briefs a month. Cancel the renewal any time before your renewal date.
What a brief actually costs, by how much an agent uses it
$100
per brief at 12 briefs per agent per year
$48
per brief at 25 briefs per agent per year
$24
per brief at 50 briefs per agent per year
Per-packet price without a seat is $149. In plain cost terms, a seat pays for itself after about 9 briefs an agent runs in a year. One special assessment nobody caught costs the buyer, and sometimes the brokerage, far more than that.
Straight answers
What we are, and what we are not.
We are not a law firm, and the brief says so on every page. It is research support built from the documents your agent uploads, with a page citation behind every claim so a buyer's attorney can check it. Uploaded packets sit in a private, encrypted store and are read once by the pipeline.
FAQ
Common questions before you add seats.
- How do seats work?
- A seat covers one named agent. You add and remove agents in the broker portal, and you can change the roster any time. A seat frees up as soon as you remove the agent assigned to it.
- What if an agent leaves?
- Remove them in the portal and assign the seat to someone else. Seats are tied to a named agent, not to a device or a login that has to be shared.
- Is there a minimum?
- Ten seats. Below that, the per-packet option at $149 a brief is the better fit, and there is no commitment.
- How does billing work?
- Annual, through Stripe. The license renews each year and you can cancel the renewal any time before your renewal date through the contact form.
- Is this legal advice?
- No. HOA Notes is not a law firm and the operator is not your attorney. The brief is research support derived from the documents your agent provided. A buyer's attorney should independently verify the citations and review pending litigation or special-assessment exposure before close of escrow. The brief carries this disclaimer on every page.
- Which states do you support?
- Ten: California, Texas, Florida, Virginia, Arizona, Colorado, Nevada, Washington, North Carolina, and Illinois. Documents from other states still run; the statute cross-reference is skipped for those briefs.
Ready when you are
Put a brief on every HOA deal your agents touch.
$1,200 per seat per year. Ten-seat minimum. Self-serve through the broker portal.